Google Meet Tutorial for Students, Teachers, Educators, and School Administrators (Video)
Transcript,
Hi everybody if you’re here you’re an educator you’re a teacher
administrator maybe an assistant principal or something like that
I mean you’re looking for help for
Google Meet my name is Spencer Campbell
I’m a former teacher now administrator
recording this video for not only our
staff but teachers and educators across
the country that are trying to work with
kids from home it’s a crazy time it is a
crazy time to be an educator but as
always we rise to the occasion and we do
more than we’re asked and we we do
things on the fly and we change things
so never more right probably than now
has a video conferencing tool been in
need and so today we’re gonna talk about
Google meet and how you can use that in
your classroom how you can use that as a
leader how you can use that in your team
PLC’s to you know kind of be at home and
have virtual meetings and different
things like that the tool that we’re
going to go over today is going to be
Google meet which at some point will be
combined with Google Hangouts it is
available on pretty much any device and
a browser you do not have to have a
Google account if you’re an educator and
you have the G suite or the Google Apps
your district has to basically open that
up for you our district has and so what
what I’m gonna do is just show you how
to use that today so there’s a few
different ways that you can actually go
to Google meat and start a meeting the
first way is in the browser if you just
type in meat got google.com
just right there in the web browser and
it will bring you to this moment in time
or on the screen and so what you’ll do
is you’ll actually join or start a
meeting at that point if you’re starting
meaning you will be the first one in the
room and it basically creates a virtual
meeting room where you and your team or
you and students can meet and you can
explain you can teach you can talk you
can you know go back and forth there’s
also chat enabled there’s also just a
call in as well
if you if somebody’s not available to
meet on their computer or phone there’s
an app as well that you can meet on the
phone
and so obviously normally I would have
something on the green screen behind me
but because of the timeliness of this we
just wanted to put it up and help out so
to start a meeting what you’re going to
do is you’re going to click join or
start a meeting and here you would name
the meeting right and so here I will
just put that in tutorial meeting after
you’ve created the meeting you’re gonna
have some some options here and again no
one else can join yet until you join as
the as that is the host right and what
you’ll be able to see those you’ll have
some options here for your microphone
and your cam camera most computers now
will have a camera built-in and
sometimes you maybe won’t be using a
third-party mic a USB mic or something
that’s plugged in and the way that you
change that as you go to the three dots
here and you can turn on captions which
is great for the for students maybe with
an IEP or the students that are that
have disabilities that they need to read
through things on the screen right and
then your settings here is it’s gonna
pull up another small window that will
give you the option for your microphone
and your camera obviously I’m using the
built-in microphone on my macbook and
then I’m using the built-in video if I
click here you’ll have the option to
change the resolution I can go high
definition high definition if I would
like or if I would prefer that if you’re
using an outside of your computer or
outside of the computer it would
obviously plug in the settings would
change with that if it was 1080 or 4k
for that recording once you’re done with
that you would change here now what
you’ll have the option to do is before
we jump in here is I’m actually using my
school account right so that’s that’s
the account that is is connected with
these meet you’ll notice right here in
the browser is I have a unique ID it’s
also here each meeting has a unique ID
but that unique ID can stay there
if it’s an ongoing meeting and so it’s
usually a ten digit code right there’s
three and then a dash then four then a
dash and then three letters that’s the
link that you would send out to anybody
to join your Google meet and so you can
actually send this to somebody that’s on
a phone you can send it through text
message you could send it through a
Skype you can send it through obviously
email you can also invite specific
people in your organization that have
access to the the G suite right so we
have 55,000 students in our district
there are you know 5,000 plus teachers
when I start inviting a teacher into
this it’s going to pull up all of the
teachers in our district and so that I
can invite them or I can send out a code
in an email
now what would this look like in a
classroom I can send this link I can put
it in Google classroom I could put it in
something like canvas or some other sort
of learning management software or
learning management tool and that link
then the students could jump in and we
could meet in that process right now it
does get into you know if it’s just you
don’t want to be meeting with a student
one-on-one obviously you want to have
multiple students or multiple adults if
you’re meeting with a student in their
home hopefully that their parent is
there that they’re in on that
conversation as well you wouldn’t ever
want to meet with a child one-on-one
there is an option to record those
meetings or these recorded meetings so
that you kind of have a record of
everything that you’ve done the great
thing about that is if you’re doing some
tutorials or some lessons you can
actually post those later and students
or people that are unable to attend that
meeting can come back and look at all
the proceedings of that meeting prior or
after the fact that it’s happened so
what I’m going to do now is I’m gonna
click on join the meeting so when I join
the meeting there’s some information
here that’s really helpful right I have
a dial an option so somebody can
actually dial in from their phone I was
actually part of one the other day where
I was driving home and I couldn’t
necessarily get on the video on my phone
because I was driving through some area
where the Internet’s not as good so I
dialed in with a pin and I could hear
the audio of a meeting that was going on
you’ll see that right there there’s a
dial in and then there’s the pin what
you’ll also see is we have this same
code here here and here right so this is
the first way that you can start a
Google meeting here if I wanted to copy
this and send it over to a clipboard or
some other document like a Google Doc or
into Google classroom or again into
canvas or something else I’m using with
my students I could copy all that
information would go there I can add
people directly
so you’ll see my most recent emails
right of people that I’ve joined
meetings with I can add them as well and
then the meeting has now started now I’m
the only one in the meeting you can see
up here in this grid view that I’m the
only one here I’m gonna move this
picture-in-picture
out here just a little bit right there
it’s weird seeing three of you on the
same screen it’s kind of meta so that’s
the first way is to actually go to meet
Google com the other way which you’re
probably familiar with right is in your
Gmail suite right is if you go to email
comm and up in the top right-hand corner
you’re going to see your little waffle
here and then you can click on google
meet here it’s the same thing if I
actually click join a meeting it would
join this meeting that we’re currently
in already so we’re not going to do that
the other great thing is you can
actually go through your calendar so if
I go through my calendar and I pick a
day and I want to add a new event I’m
gonna go to the more options tab in your
calendar you’ll see the conferencing
option right here and I can actually put
a meeting and schedule it in advance for
anybody they want so it’s like a normal
event that you’re in in Google Calendar
and when I click on hangouts meet you’ll
notice because it’s a new meeting at a
different date my little ten letter code
has changed and so that would be
a new meeting that’s in the future any
guess that I add to this meeting would
be invited to that meeting and you can
set specific dates and times and lengths
and different things like that so those
are the three different ways that you
can get into a Google me one is just by
going to meet google.com the other is
going through the waffle right is what
we call it are the nine square box
depending on who you are we call it the
waffle go to meet or you can do it
through the calendar so I’m actually
gonna close all those and we’ll go into
some of these options here again I’m
just gonna zoom in just a little bit of
shrink my screen here so you can see it
move this out of the way so there’s a
couple different Mews obviously you can
see that I’ve turned on captions it’ll
record my voice and turn that into text
and so for those students or educators
that need text it does a really good job
of picking up voice to text so I’m
actually gonna turn those off so they’ll
stop I just wanted to show you as we
were doing this period and I will turn
those off now again here I have all of
my meeting information here by clicking
down here I can mute myself here so I’m
gonna turn off my microphone you’ll hear
for a second it’ll mute myself I am now
muted I am talking but you can’t hear me
and there I’m gonna pull that up again I
can also turn off my camera here and
then it just pulls that you can still
hear the audio here I can turn on
captions we’ll get to this present Now
button in just a second I want to go
into more details here as we stretch
this out so you can see here now over
here on the bottom right-hand corner you
have these three dots this will give you
more options as far as your Google
meeting goes and what you can do with
that meeting so I can record the meeting
I would start recording right at the
beginning obviously and the reason I
didn’t show you that is because we are
going through this together as a
tutorial but that recording will
actually be saved straight to your drive
under your Google meet tab in your
folders in Drive it’s organized that way
the great thing about that is is then
you can share it out to everybody again
as a document are uploaded or downloaded
to do whatever you need to for that time
I can also change my layout what this
looks like so you’re gonna have three
different layouts you’re gonna have a
sidebar where everybody on the
right-hand side of your Google meet will
be lined up there on the right you’ll
have a spotlight where maybe there’s
just one presenter and everybody’s
listening
right you’ll have the other option is
where it’s tiled once you get a lot of
people in the tiled actually gets really
kind of crazy and everybody gets really
really small and you’ll also have Auto
and what we discovered with Auto is auto
jumps to whoever’s talking so if people
have muted themselves they can unmute
themselves and talk they will jump up to
the front of the screen now since I’m
the only one here it’s not going to show
you those other screens again our
options we can go fullscreen which is
this then it pulls everything out and if
you’re on a Mac right and you do the
four finger slide you’re gonna see my
little picture here again and my desktop
and then now here so that’s a little bit
too much and a little bit too big so I’m
gonna exit full-screen we’re gonna come
here and I’m going to I can turn on
captions here as well I can go into
further settings which is basically
gonna go back to the settings that I had
before which is my audio in my video
okay I can also use a phone for audio
now I don’t want to do that right now
because it’ll screw up the test
recording but if I wanted to call in if
for whatever reason I’m not connected to
the Internet I could do that as well now
the great thing about Google me is you
have the ability to present your screen
and what’s going to happen is the moment
that I present my screen it’s going to
and I’m just gonna open this up tspn so
we can see right and I’m gonna pull this
down and make it a full page over here
so I can then present my screen and
what’s different about this is if you’ve
been on other screen basically sharing
tools or devices where you’re doing
meetings is it will hide that and so it
doesn’t look like you can see your
screen but your screen is showing so
when I click present now I’m gonna just
tell you what happens before
I’m gonna have two guests in the meeting
there’s gonna be another picture right
up here that’s going to be whatever
screen I want to show you so when I
click on present now my entire screen or
a window so if I do a window it’s gonna
pull up my windows so this one here is
the one that we’re in there’s the Google
hangout meeting here I could do either
of those if I wanted to okay or and this
is gonna get really meta right is if I
want to do my entire screen it’ll show
everything that’s on my current screen
and it’ll again it’ll show you all the
things so now you’re gonna see a picture
in a picture in a picture in a picture
in a picture in a picture forever right
so we’ll just do this I’m gonna do
present now I’m gonna do a window and
we’re just gonna do this window right
here so what you’ll notice is on my Mac
cuz I’m recording my screen you’re gonna
get a notification here this is hey
you’re still presenting to everybody are
you sure you’re okay with that yep I am
I’m gonna hit close the screen that is
presenting to everybody is here right
and every time I rotate back and forth
you’ll see that that’s here now what
you’ll see here is again like I told you
is we have two guests in the meeting
there no there’s not actually two people
here there’s me and then there’s the
screen that I’m presenting and that
shows up here and you can see if i zoom
in really close here it’s just actually
faded it out a little bit and there’s no
audio here if we were to pick up second
audio on that screen what would happen
is we’d start to get this reverb echo
feedback loop going in with all of the
audio when you have completed the
meeting right or when you’ve stopped
presenting you can hip stop presenting
and then I’ll jump back up on the main
screen again I would go to options
before I stopped and hit stop recording
right and then I would stop recording
that meeting and then it would take a
bit a little bit a little bit to process
and it would come back through in again
my Google Drive into the videos there
and then I could share that out with
anybody that I wanted now some of the
ideas that we’ve seen behind this right
obviously if you have a student and a
family that you need to have an IEP with
over the phone at this point because
we’re not meeting in people in person
this could happen over the phone or it
could happen over a videoconference if
we have individual students or groups of
students that need remediation or they
need extra help on different things you
can go in and do math problems we’ve
seen this with our teachers they’re
doing art problems we have a ceramics
teacher who’s doing stuff from home we
have an art teacher who’s basically
flipping her screen on our iPad and
showing students how to do artwork
through Google classroom there’s a lot
of different ways and there’s there’s
people out there that have been doing
this a lot longer than I have that have
a lot of different ways that you could
present or or teach students right and
the part of this is interactive
sometimes students just want to get on
at this point now and see your face and
ask questions and they need help with
maybe some logistics right for most of
our kids this is the first time they’ve
ever done a lot of digital homework from
home using canvas or Google classroom or
whatever LMS software that you have and
so maybe just walking them through
things and recording it right and then
placing that back in so then if other
kids have questions they can go back in
and watch that video or you have a place
to point them to so you’re not doing
that multiple times another great way I
mean our math team at our school did
this today is everybody was in their
home own home and they got together and
met together and had basically a
conference about okay what do we want to
do and the reason that happened is
because we just found out yesterday
we’re gonna be out for another four and
a half weeks and so they’re trying to
kind of put together a plan of what
that’s going to look like they’re not
the only team that’s did that’s done
that but if I’m an administrator and I
have something that I need to meet with
a teacher about that we can’t talk about
on the phone or I want to see them in
person so they can kind of get what I’m
talking about or I need to show them
something I can do that right we have a
lot of you new young teachers that have
never done stuff online and so in our
school we’re looking at how do we help
them be successful by making this
transition to online school for the next
four and a half weeks right so those are
some of the ways that we plan on using
this tool I again I appreciate your
support for watching this YouTube video
if this has been valuable to you and
you’ve learned something obviously hit
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it’s been a long time since I’ve done
YouTube videos
I used to do one every day for my class
and it’s fun to get back on
I appreciate you as a teacher or as an
educator and what you’re doing at this
current time even though you’re not
teaching my kids or in our district if
you’re outside of our district we love
you we appreciate you and we are glad
that you’re doing what you do